Albany Tennis Club
Board Meeting
October 27, 2009
Members Present: Laura Hyde, Dick Juntunen, Greg Fortier, Jason Hedding, Tom Cutsforth, Dale Burrows, Louis Weinstein, and Carol Wood
Club Manager/Tennis Director: Len Spencer
ATC Staff: Candice Elliott
Member: Egil Johnsen
President Laura Hyde called the meeting to order at 7:04 p.m.
The September 22, 2009, minutes were approved.
Club Manager Report
There are 8 new junior members: John and Lewis Shotton, Samantha Kalen, Staci Rick, Amanda Leahy, Meagan Harslon, Millie Dunn, and Laura Grove.
A request made to waive the second $50 (junior) initiation fee for Lewis Shotton was approved.
The Jansen family changed from trial family paying towards equity to one junior membership. The Huycke family gave up their trial family paying towards equity membership. Barbara Nicoletti changed from a single trial to a family equity membership.
There was discussion on whether to change the snowbird policy from 3 to 6 months. A suggestion was made to post the policy on the bulletin board and the Web site to see how many people would take either 3 or 6 months and then revisit the policy next year. A motion to change the policy from 3 to 6 months failed.
Tennis program
Lesson income was great: $8,450! Junior income is $3,100 – $3,200. Len says the “high-end” kids are here.
Several 2.5 ladies teams have formed from the junior moms.
The Club needs to figure out where a cap for membership should be. As membership increases, courts will become a premium.
There are 2 cardio-tennis classes. There has been a request to add an “old ladies” cardio class. Almost all of the cardio class participants are non-members.
After the first of the year, Len will visit the schools.
There are 2 upcoming junior PNW-USTA endorsement tournaments at ATC:
Both tournaments feed into super nationals which lead to entry into major tournaments such as the U.S. Open.
Grounds
Regarding landscaping/maintenance of the club grounds, Len received the following bids:
Len’s recommendation was Yards 2 Do. A motion was made and approved to change to Yards 2 Do as of November 1, 2009.
The current janitorial service has not been doing a satisfactory job ($225/ month for twice a month cleaning); so Len received several bids for this service:
A motion was made and passed to approve Candice as the club’s janitorial service.
The gutters have been cleaned, and the roof leaks sealed. During this process, it was discovered that the roof vents had been capped.
The roof is in need of a power cleaning. The repairs over courts 1 and 2 are coming “undone” at the seams and need resealing. This will be a long-term project. A bid of $29,304 has been received.
Bussard and Sons can make vinyl curtains to cover the walls on courts 1 and 2.
John Bell, who has been doing our door security system, can put a 10-second delay into the system that will allow the pool gate to be opened from the front door. His charge is $2,456 which includes the piece for the pool gate. Len is going to research this a little more.
Tennis Committee
Dick reported there are 3 senior teams competing in fall league play. Results are posted on the bulletin board.
Swim/Pool
The pool has been resurfaced, covered, winterized, and the pipes drained.
The skimmers are old and will need to be resealed or replaced.
Candice Elliott has passed the pool certification class. She will be the aquatics director next year. Congrats to Candice!
A suggestion was made by Candice to have an AED (automatic external defibrillator) on site. The Board will discuss this at the November meeting.
The Board also needs to think about how to have access to the outside tennis courts once the pool is closed for the summer. This is for safety reasons. Suggestions were to take the nets down, have access only from court 3, and lock the bathroom doors.
Finance
Len will be taking over several Boehme-Running duties including doing the financial reports and the billing.
Current Assets
Cash in Ed Jones Memorial Fund $ 1,345
Cash in Umpqua Facilities Account 5,559
Cash in Umpqua Bank 19,143
Cash in Ed Jones Money Market 44,186
Total Current Assets $70,233
Social Committee
Dale met with Len to coordinate several social events.
· Sunday, November 22: mixer for kids/parents followed by adult mixer.
· Friday, December 4: adult event with tennis, prizes, etc.; Len to coordinate.
· Saturday, December 5: kids event, flyers and drinks, coordinated by the Social Committee.
· February 13: Valentine’s social
A question was asked if we could do court reservations online. This is something to think about for the future.
Business from Board Members
A motion was made and passed to approve Bob Scott, Diana Alexander, and Glen Soltau as the Nominating Committee.
The Annual Business Meeting is set for Thursday, December 17, at 7 p.m.
A motion was made and passed to pay Anthony Beers $1,440 for work done over the summer as the summer tennis assistant.
A refund for summer members due to pool closures was discussed.
There were several thoughts on the refund:
A motion was made and passed to refund $117.00 to each summer member less any money due the Club by a member.
Should the summer memberships be capped? Yes, at 50.
A motion was made and passed for Dick to get a Visa Business Card for the club with no annual fee, capped at $2,000.
An increase in dues was discussed. There was no increase for 2009. It was approved to increase dues effective January 1, 2010, as follows: Single membership from $59 to $65; Family from $77 to $85; and Junior from $23 to $30. Summer Membership dues will stay at $450 for the summer season.
The meeting was adjourned at 9:31 p.m.
Minutes submitted by club secretary Carol Wood