Albany Tennis Club

Board Meeting

March 11, 2008

Members Present: Laura Hyde, Dick Juntunen, Louis Weinstein, Greg Fortier, Dale

Burrows, Jason Hedding, Tom Cutsforth, and Carol Wood

Pro/Manager: Tim Layman

Members: Egil Johnsen, John Bell

President Laura Hyde called the meeting to order at 7:02 pm. A motion was made, seconded, and passed to approve the February minutes.

Dick reported that the USTA leagues are underway. Check the bulletin board for team information. The ATC Senior Men’s 4.0 team will be going to Sectionals.

All 6 of ATC’s advertisements have been in the Democrat-Herald at a cost of $656. So far, 2 people have called after seeing the ads. There will also be ads in the Parks & Rec Spring brochure listing swim lessons and tennis programs for $147. Jason will take some of the ATC brochures to the YMCA.

Tim reported the Junior Tennis Team went 8-0 and is in the playoffs. Junior Team Tennis will continue through the summer.

Dick and Tim will be drafting a policy regarding high school usage of the 4 outdoor courts and rainy day usage. So far, only West Albany is using the outdoor courts during the scheduled time of 3:00-5:15. ATC members have priority over the outdoor courts, which was not clearly understood by the West Albany girls coach, thus the need for a policy.

A question was asked about if a non-member/student from a school is injured at ATC, who is liable? The school is, but this needs to be formalized.

Tom reported the new statement format may be completed by April in time for the March statement.

February Net Income $27,453

Expenses $26,651

+$802

ATC Checking balance: $10,272 and Savings balance: $32,000.

Tim has 2 bids from Gary Wheeler for floor tiling in the both the Men’s and Women’s restrooms:

1. $2,780, which includes tile for all floors and the walls to receive a 6" tile for base. Bullnose tile not included. The Club is responsible for removing toilets and fixtures prior to installation.
2. $5,645, which includes tile for all the floors and the walls to receive a 4’ tile wainscot made up of 12"x12" and 6"x6" tiles with a pattern to be selected later. Bullnose tiles are not included. The Club is responsible for removing toilets and fixtures prior to installation.

Tim will check back with Gary for:

1. Another quote for the tile in front of the upstairs sink and counter.
2. How much Bullnose tiles would cost and how much do we need.
3. Labor cost /square foot.

Tim has 2 quotes for a keyless entry system.

1. Albany Lock and Key for $2,445
2. Larry’s Locksmith for $2,480

ATC member John Bell will also be submitting a bid to Tim by the April Board meeting for a keyless entry system. John also does the Club security systems and clocks and expressed his concern about the Club getting rid of or turning off the security system.

Tim also has a bid from Wally Wojtcowitz to paint the upstairs and lobby for $1,164. Jason said he could get lower paint pricing of $17/gallon versus Wally’s bid of $22/gallon.

Floor tiling, keyless entry, and painting will be discussed at the April Board meeting.

Dale reported he met with Laura, Tim, and Candice Trower. Topics of discussion were security, hiring of lifeguards, and swim instructors, and pool cleanliness. The lifeguard chair will need repairing and an umbrella. Tim will be doing an inventory of the outside furniture. Tim will also be sending out a letter for summer swim memberships at $450.

Nothing to report

• The grounds are looking good.
• The side door has been shut (not found open).
• Some lights are still being left on and balls left on the courts.
• Tim will talk to Bob Schueller about timers for the lights.

Egil asked whom the janitorial service was and how much are we paying them. The service is Monday’s Janitorial Service. The Club pays the service $220/month for twice-a-month cleaning.

John Bell asked if there was a call list for when the alarm goes off so the police don’t respond. A motion was made, seconded, and passed to have Tim and John be called.

Laura adjourned the meeting at 8:48 pm.

Minutes submitted by Club Secretary Carol Wood